Welcome Presenters!
We want to make sure you enjoy your time at LEAD® 2016 and have everything you need to make your participation a success! If you have any questions, please do not hesitate to contact us at (202) 416-8727 or [email protected].On this page:
Important Deadlines
Presenting at LEAD®:
Important Deadlines
By July 8, 2016:
- Book your hotel room (ROOMS AT THE WESTIN ARE SOLD OUT - please visit the Travel page for more details)
- Submit additional setup requests
- Last chance to make changes to your session details
- Register online and submit your bio and headshot
- Submit accessible digital handouts
- Send in digital presentations
Presenting at LEAD®
Some background and tips to make your presentation a hit at LEAD® 2016!Our Philosophy:
LEAD®…:- approaches accessibility from a customer service and civil rights perspective.
- is a “safe space” where attendees should feel comfortable to ask questions and/or disclose less-than-ideal situations in order to get the best guidance on how to make improvements.
- is positive with a focus on problem-solving and developing solutions.
- is a supportive environment that recognizes and respects different approaches, ideas, and opinions.
Our Audience:
LEAD® conferees…- work for all types of arts organizations – performing arts centers, museums, theaters, state arts agencies, parks, zoos, arenas, etc.;
- have varying degrees of experience with accessibility – from 2 days to 20+ years;
- have a variety of different job responsibilities – education director, theater manager, curator, box office manager, volunteer coordinator, facilities or production staff, etc.;
- are looking for practical information – tips, tools, and information they can easily adapt for their own communities and organizations;
- love to learn how to connect with resources in their own communities; and
- want to participate actively in the sessions.
We need your help to make the conference accessible:
- Check out this webinar by Robin Jones at the Great Lakes ADA Center for great tips and information about accessible presentations and materials!
- Send us your presentation in advance so interpreters, describers, and captioners can prepare.
- Always speak into a microphone so your comments can be heard over the assistive listening system. Gently remind audience members to do the same when engaging in a conversation or asking a question.
- Describe what is on your slides and when you point or gesture, please remember to give a succinct description of what you are pointing at or gesturing towards – especially if it is important to the point you are trying to make.
- Feel free to move tables and chairs around but remember to leave clear paths of travel accessible to people using wheelchairs and scooters.
- Please avoid wearing perfume, cologne, and other fragrances, and use unscented personal care products in order to provide a fragrance-free environment.
Session Information
Please check the conference schedule to verify the date, time, and details for your sessions(s). The final conference schedule will be published with the title, description, and up to three learning objectives or takeaways for each session (that last part is new this year!). In addition, sessions will be tagged with an experience level and content area to help attendees decide where they want to go (see options and definitions below!).If you have any questions about your session(s) or would like to make changes to the posted information, please contact us at 202-416-8727 or [email protected]. The deadline to submit updates to session information, including the takeaways, is July 8, 2016.
Content Areas:
- Accessibility Policy
- Accessibility Services and Programs
- Cultivating Institutional Buy-In
- Customer Service and Staff Training
- Marketing Outreach and Community Engagement
- Program Evaluation or Research
- Renovation New Construction or Retrofitting
- Technology
- Universal Design
- Beginner: Participants are new to the topic; the session will cover the fundamentals.
- Intermediate: Participants have a baseline understanding of the topic and are looking to take their programs to the next level; presenters may BRIEFLY review the basics before diving deeper into the topic.
- Advanced: Discussion-based working group; presumes participants have knowledge of and experience with the topic and is interested in discussing nuances, grey areas, etc.
The Logistics
Don’t forget to register!!
All presenters must register online by July 15, 2016. Please choose Presenter Full Conference Registration as your registration item and enter the discount code prior to submitting your form.Handouts
Handouts will be shared with conference attendees via the conference app and website. If you would like to provide handouts, please email accessible electronic files to [email protected] with “LEAD 2016 Handout” and the title of your session in the subject line by July 15.Handouts must be accessible. Here are a few resources to help you get started:
- PowerPoint: http://webaim.org/techniques/powerpoint/
- Word Documents: http://webaim.org/techniques/word/
- PDFs: http://webaim.org/techniques/acrobat/converting
- Check out this webinar by Robin Jones at the Great Lakes ADA Center for great tips and information about accessible presentations and materials!
PowerPoint/Digital Slides
Please forward your presentation to [email protected] by July 15. The information will help the interpreters, describers and captioners prepare for the conference.UPDATE! We will be using a technology called Text-on-Top to put captions on top of presentations projected on the screen in the room. The captions are generally 2 lines and will appear on the bottom or top of the screen. Please consider this when creating your presentations and leave some space at the bottom and top of your slide in case we have a request to caption your session. Thank you!
Staff Support and Room Setup
To help ensure that all runs smoothly, each session will have a facilitator and room monitor:- The facilitator will help to start and end the session on time, assist presenters with managing Q&A and audience activities, and distribute and collect session evaluations.
- The room monitor will help ensure that technology is working appropriately. They are available to pop out and get additional assistance if something urgent arises.
- tables and chairs for attendees;
- presenter table with chairs;
- laptop (PC) or tablet with Microsoft Office applications;
- wireless internet access;
- projector and screen;
- an assistive listening system; and
- microphones for presenters and audience participation.
- flip charts
- projector remotes
- laser pointers
Note: The arrangements for pre-conference and capacity building workshops will vary. Kennedy Center staff will contact pre-conference and capacity building presenters directly regarding room setup.
Presenters may choose to bring their own laptops or use the devices provided. Please note that if you bring a Mac, you must also bring the appropriate adaptor for the projector. These adaptors will not be provided.
If you require equipment or supplies other than what is listed above or have any questions, please contact us at [email protected] by July 8.