Hotel Information
Who's Coming?
Key Dates
Important Information for Partners

Welcome to Alaska Media Road Show 2018!

Mark your calendar for the 15th annual Alaska Media Road Show Jan. 14-16, 2018, in Las Vegas for your chance to make lasting media contacts and increase editorial coverage of your product or destination.

The Alaska Travel Industry Association is providing:

A day of pre-scheduled appointments between Alaska partners and key media contacts. You will be able to review the media and partner profiles and request pre-scheduled appointments with whom you wish to meet.
Discounted accommodations at The Westin Lake Las Vegas Resort & Spa for partners.
Discount codes for airfare with Alaska Airlines from your destination to Las Vegas for partners.
Numerous social events with the opportunity to network with participants.
Breakfast, luncheon, afternoon refreshments and evening events will enhance the professional and social networking opportunities.

We are pleased to host this annual event at The Westin Lake Las Vegas Resort in Nevada. We are confident you will find this venue to be a perfect setting in which to interact with some of the most influential travel media in the United States.

When you register online, you will submit a short company profile, which will be available to Alaska Media Road Show participants. The information that you submit will be used to create a directory to assist the participants in identifying you with whom there may be common interest.

Should you have questions beyond the scope of the information presented here, please contact
Jennifer Thompson or Bri Kelly at Thompson & Co. Public Relations at (907) 561-4488 or [email protected]; [email protected].

Hotel information

The Alaska Media Road Show will be hosted at The Westin Lake Las Vegas Resort & Spa in Nevada. Note to partners: to access special pricing for overnight accommodations, please book your hotel stay here. If you are a member of the media, Alaska Travel Industry Association will be booking your accommodations on your behalf.

Who’s Coming?

Alaska Media Road Show 2018 Journalist's Outlets

AAA Home & Away
AAA Living
AAA Western Journey
AAA Westways
AFAR
Alaska Air Beyond
Alaska Coast Magazine
Alaska Magazine
American Way
Chicago Tribune
CNN
Conde Nast Traveler
Cruise Critic
Dallas Morning News
duPont Registry Tampa
Fodor's
Food & Wine
Group Travel Leader
Hemispheres
HGTV
Hoffman Media
Los Angeles Times
National Geographic
Orbitz.com
OnTravel.com
OUT Magazine
San Francisco Chronicle
Sherman's Cruise
Sunset magazine
The Alaska Angler
The New York Times
The Planet D
The Saturday Evening Post
The Telegraph
Thrillist
Travel Channel
Travel + Leisure
TravelPulse.com
Travel Squire
Travel Weekly
TravelAge West
USA Today 10Best
Virtuoso Traveler
Westways

Key dates

Monday, Oct. 2, 2017	Partner registration begins
Tuesday, Oct. 3, 2017	Alaska Media Road Show sponsorship opportunities open
Wednesday, Oct. 11, 2017	Media registration begins Media registration is open to invited journalists. If you would like to request an invitation to Alaska Media Road Show please contact Jennifer Thompson by email at [email protected]. Space is limited. Please register early!
Wednesday, Nov. 15, 2017	Partner cancellation deadline Cancellations received in writing on or before Nov. 15 will receive a refund less a 20% administration fee. Any partner who fails to cancel in writing by Nov. 15 is responsible for the full registration fee.
Wednesday, Dec. 15, 2017	Deadline for partners to register Please note: the partner hotel reservation deadline is Friday, Dec. 15, 2017.
Monday, Dec. 4, 2017	Appointment requests begin
Tuesday, Dec. 12, 2017	Partner Teleconference
Thursday, Dec. 21, 2017	Appointment request deadline
Wednesday, Dec. 28, 2017	View your preliminary schedule
Sunday, Jan. 14, 2018	Alaska Media Road Show Begins
Monday, Jan. 15, 2018	Alaska Media Road Show
Tuesday, Jan. 16, 2018	Alaska Media Road Show Concludes

Important Information for Partners

What to Bring

The Alaska Travel Industry Association will supply a table sign with your show listing and table number. Banners, freestanding pop-up displays or posters are not allowed. Laptop PCs, hard copy media kits, pictures and brochures that will fit on your table (approx. 6 feet) are permitted. Quantities should be decided based on the number of appointments.

Electrical Connections

The Alaska Travel Industry Association will supply you with an extension cord (which you may be asked to share with another partner). Partners are recommended to have an extra laptop battery or charge for their laptops during the break sessions (note that there is limited availability of electrical outlets onsite).

Shipping Information

Quantities of media materials should be decided based on the number of appointments.In an effort to level the playing field for members large and small gifts are not allowed to be given out to journalists and should not be sent to the hotel. Based on feedback from media at previous Alaska Media Road Shows, it is recommended that you offer press materials in a variety of formats (paper/hard copies as well as in digital form on a flash drive or disk).
Partners should clearly indicate their registered name and table number, which will be shown in the floor plan, on ALL boxes. Please remember to bring a copy of your tracking number with you.
Partners should address all shipments as follows:

Alaska Media Road Show
Attn: Guest Name, Arrival Date
The Westin Lake Las Vegas
101 Montelago Boulevard
Henderson, NV 89011
Tel: 702-747-3100

Hold for Alaska Media Road Show
Jan. 14-16, 2018
Partner Company Name
#___ of total #____ of boxes

Remember

Put on label "Hold for Alaska Media Road Show" and indicate number of boxes (see above).
Boxes are not to arrive before Jan. 8, 2018, but MUST ARRIVE by Saturday, Jan. 13, 2018.
Track your shipment and to bring the tracking number with you in case you need to trace your shipment.
Boxes need to weigh less than 16 pounds.