Download the pre-meeting logistics as a PDF: SOBC Research Network January 2018 Pre-meeting logistics packet

Rose Li and Associates, Inc. (RLA) is providing planning and logistics support for this meeting through a subcontract to the Columbia University SOBC RCC.

Please note--SOBC Research Network awardees (including PIs, co-Is, and team members) are required to support their own travel with award funds set aside for travel to an annual meeting in Bethesda. The airfare and reimbursement information below applies only to ESP members.

Hotel Room Block for ALL Traveling Participants

The cut-off date for reserving in the SOBC room block has passed. Please contact Chandra if you still need a room as we might be able to negotiate with the hotel another room in the block if there is availability.

Airfare Guidance for ESP Members

Supported ESP members will be reimbursed for actual cost of domestic travel (rail or air) for one (1) round trip to the Bethesda, MD, metropolitan area, up to a maximum of $600. RLA will reimburse you only up to $600 unless you have received prior written approval from Chandra Keller-Allen. Federal travel policy allows RLA to pay only to transport you from your current location directly to the meeting and to either return you to your residence or send you to your next destination. Standard economy fares on a U.S. carrier must be used whenever possible. 

Reimbursement Procedures for ESP Members

Supported travelers are required to complete an expense reimbursement form to account for per diem, lodging, ground transportation, parking, M&IE, and air or train fare. Mileage to and from the airport or train station will be reimbursed at the prevailing standard mileage rate (currently $0.545 per mile). The form will be emailed to you after the meeting as an Excel spreadsheet and is available to download here. It must be completed with your full name, address where reimbursement should be sent, telephone number, and signature to be processed for reimbursement. Please submit the expense reimbursement form and all receipts within 2 weeks of the conclusion of the meeting. Honoraria for ESP members is paid separately directly from Columbia University.

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