Thank you for your interest in submitting an abstract to be considered for inclusion in the 2019 National Conference on Tobacco or Health meeting agenda. Please see below for Submission Rules, Submission Requirements, Abstract Submission Deadlines, Frequently Asked Questions, and Contact Information should you need additional assistance.
 

Submission Rules

 
Professionals working in the field of U.S. tobacco control are welcomed and encouraged to submit an abstract for consideration. Conference organizers aim to include a broad selection of content from diverse perspectives in the meeting agenda. If you have work to share from your experience in the field that fits under one of the conference's 11 Program Area topics, we invite and encourage you to submit your work for consideration.
 

Submission Requirements

 
You will be asked to provide the following information via the abstract submission process:
Primary Presenter information (name, credentials, contact information, title, organization, brief biography, disclosure statement)
Co-Presenter information (same)
Session title
Session description
Three learning objectives for your session
 
Please click here to download a Word version of the abstract submission form required fields and character limits. You may use this document to pre-populate your abstract submission fields to make completing the online submission form more convenient. All abstract submissions must be submitted through this online form; NCTOH organizers will not accept Word documents in lieu of online submissions.
 

Abstract Submission Deadlines

 
The Call for Abstracts Submission Deadline has been extended! Abstract submissions will now close on Wednesday, December 12, 2018 at 11:59 pm Pacific time. No abstracts will be accepted after this deadline.
 
Abstract review will be conducted by Program Area Subcommittees beginning in January 2019. Program Area Co-Chairs will review abstract scores and make final decisions by March 2019. 
 
Abstract selection notifications will be sent in April 2019. Every abstract submitted will receive an email notification whether selected or declined.
 

Frequently Asked Questions:

 
Q: Who should submit an abstract?
A: Professionals working in the field of U.S. tobacco control are welcomed and encouraged to submit an abstract for consideration. Conference organizers aim to include a broad selection of evidence-based content from diverse perspectives in the meeting agenda. If you have work to share from your experience in the field that fits under one of the conference's 11 Program Area topics, we invite and encourage you to submit your work for consideration.
 
Q: What information will I need to provide in the abstract form?
A: The abstract form is designed to be simple and straightforward. You'll be asked to provide Presenter information (name, credentials, contact information, title, organization, disclosure statement) and brief biographical information (150 words or less) for yourself and each additional author you choose to include with your submission. You'll then be asked to provide a title and a session description/abstract (500 words or less) that gives a clear and concise overview of the content you're proposing for consideration; if selected for inclusion, you will have an opportunity to modify both the title and description of your session before it is listed in the meeting agenda. You’ll be asked to provide three Learning Objectives to help session attendees understand what they can expect to learn from attending your session. Finally, you'll be asked to select which of the 11 Program Area Topics your submission most accurately falls under.
 
Q: How will abstracts be selected?
A: A panel of experts and practitioners from the field will review all abstracts submitted to their particular Program Area. The highest scoring abstracts will be selected for inclusion in the conference. The acceptance rate will depend on the total number of abstracts submitted under that Program Area.
 
Q: Can I submit an abstract for consideration as either a poster presentation or a breakout session? I don't have a preference.
A: Yes! You will have the option to select whether you wish your submission to be considered for inclusion as a breakout session, a poster presentation, or both. If you select for your abstract to be only considered as a breakout session or a poster presentation, organizers reserve the right to ask you during the notification process to reconsider if they believe that your content would be better suited to the other format.
 
Q: What topic(s) should my abstract submission address?
A: We welcome abstracts that fall under 10 of the 11 conference Program Areas; abstracts will not be solicited for Program Area #11, Skills Building Workshops since this content track will provide hands-on training opportunities that will be created and presented by NCTOH partners. Upon submitting your abstract you will be asked to select which of the conference Program Areas your abstract best falls under. Your abstract may be relevant to many Program Areas, but you will be required to select the Program Area that is most relevant. Click here to read detailed descriptions of each Program Area. 
 
Q: May I submit more than one abstract?
A: Submitters may submit multiple abstracts.
 
Q: May I submit an abstract with multiple presenters?
A: Yes, you may submit an abstract with multiple presenters. You will be given the opportunity to list one or more Co-Presenters and provide their information.
 
Q: I already have a poster designed. May I present this poster at the NCTOH?
A: Yes! If your abstract is selected for inclusion you may use the pre-existing poster, as long as it adheres to the dimensions and requirements provided by conference organizers (posters may be no larger than 48" by 36", must have a horizontal orientation, and must be able to be adhered to a standard posterboard  with thumb tacks).
 

Q: If my abstract is accepted, what will be expected of me?
A: All accepted presenters, including poster presenters, will be required to register for and attend the 2019 NCTOH. There are no registration fee waivers available, but accepted presenters will be eligible to register at the earlybird rate even if they are notified of their acceptance after that earlybird deadline has passed. Additionally, all accepted abstract presenters will be required to complete a disclosure form disclosing any financial relationships with pharmaceutical companies, tobacco companies, and/or other for-profit entities in the healthcare sector. These disclosure forms will be sent to accepted presenters during the abstract notification process and will be required to be completed before a session can be added to the meeting agenda.  

 

Still have questions? If you have questions not addressed on this page, or if you encounter difficulty during the abstract submission process, please send an email to [email protected] with your name, contact information, and your question. Please allow 48 hours for a response.

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